Site Migration Plan Checklist

Assemble your site migration team

Set clear expectations for roles and training/skill building

Establish a timeline for your site migration project, including individual milestones

Consider creating a Microsoft Teams site for your site migration team to manage communication, file sharing, etc.

Review/establish the purpose of your site

Determine your site goals

Determine your key messages

Determine the specific actions you want users to take from the site

Determine your primary and secondary audiences

Determine if your site is intended for external or internal audiences

Establish Google Analytics account access for team members as needed
(see Google Analytics)

Complete any necessary Google Analytics training

Review Google Analytics data for information to allow evidence-based decision making about site content to enhance, relocate and/or delete.

Create a site map that you will use to establish your workflow for site review, analysis and content revision. For an example, see the starter spreadsheet provided.

Do a deep-dive to learn all about KU CMS Sunflower (i.e., cms.ku.edu, workshops, etc.)

Place emphasis on learning about Sections, Cloneable Templates and Content Types

Once you know KU CMS - Sunflower, take the time to plan all your pages first and then review and revise your content.

Establish how you will track content review and revision

Review and follow general best practices for web content
(see Web Writing)

Review and follow correct use of header classes
(see Headers and Sub-Headers)

As part of content revision process, delete unnecessary content/pages

Route your content for review and approval

Provide a clear process for your content review and specific deadlines

Allow plenty of time for revisions

Consider creating a Microsoft Teams Team to manage your content review and approval process

Review and follow guidelines and best practices for web accessibility
(see Accessibility)

Review and follow best practices for organizing your site menu
(see Menu/Navigation)

Establish a process, such as a spreadsheet or Microsoft Planner Tracker in Teams, for tracking the pages you are building on your site as they are created and finalized

Do not link to images or documents on your Drupal 7 site

Check redirects on your Drupal 7 site to ensure end-users arrive at the correct destination on your KU CMS Sunflower site

Get help as needed.

For general assistance and site migration, contact KU Web Services at webservices@ku.edu
For assistance with web writing, site organization, section selection and user experience, contact our User Interface/User Experience Team at uiux@ku.edu

Allow 30 days for your site to be reviewed

Be prepared to confirm your site meets the requirements of the Site Approval Requirements Checklist

Request Site Approval and Launch

Get feedback and make necessary changes

See After Site Launch to review information you will need to know right after your site goes live

Site Migration Plan Checklist

Step One: Your Team, Expectations and Timelines

Step Two: Purpose and Audience Analysis

Step Three: Google Analytics + Site Metrics

Step Four: Mapping Your Site

Step Five: Learn CMS Sunflower and Planning Your Pages

Step Six: Site Content Analysis and Revision

Step Seven: Content Review and Approval

Step Eight: Building Your New Site in Drupal 8

Step Nine: Site Reviews, Approval and Launch