IMPORTANT: All videos hosted on KU CMS sites must include accurate captions - including videos with no talking. See "Video Captioning" and "Accessibility" below.

Like Images, videos are helpful in creating dynamic and effective websites. Videos within the KU CMS are hosted on either YouTube or KU MediaHub and displayed on your pages using the video's embed code.

Embedding videos is a two-step process:

  1. Configure and copy the embed code from YouTube or MediaHub
  2. Add the embed code to your page

Videos can be inserted using the following sections:

Video Captioning

Videos hosted on your KU CMS site must meet accessibility standards, including having accurate captions - including videos with no talking.

Captions Must Be Present on All Hosted Videos

Without exception, all videos hosted (i.e., embedded) on your KU CMS site must include captions - including videos with no talking. Additionally, to be accessible, those captions must be human-edited for accuracy (i.e., correctly transcribed including punctuation, lined up accurately with the video, and free of misspellings).

Your Videos
If you control the content, you are responsible for updating the video captioning prior to posting the video.

Someone Else's Videos
If you do not control the content, you have two options:

  1. Remove the video
  2. Reach out to the video owner to ask them to update the video with accurate captions.

IMPORTANT: You cannot leave an inaccessible video on a live KU CMS site while the content owner addresses accessibility issues. You must remove the video until it has been made accessible.

Captions Must Be Accurate for Accessibility

Both YouTube and MediaHub (Kaltura) offer auto-captioning for uploaded videos, which is a great first step. However, to be accessible, captions must be manually reviewed and edited to correct transcript inaccuracies, punctuation, timing issues, and misspellings.

See KU Media Production Studios’ Adding and Editing Captions in MediaHub for information about captioning in MediaHub (Kaltura)

See KU Content Accessibility: Accessible Video for information about captioning, including how to create and edit transcripts for captioning.

Transcripts for Videos with No Talking

Without a transcript telling users that 1) music is playing or 2) no music is playing, someone who cannot hear has no way of knowing if there is a soundtrack providing important information.

Examples of transcription when no talking is present:

  • [no music playing]
  • [upbeat music playing]
  • [no music soundtrack]

Transcript notations should be repeated periodically throughout the video to confirm for users that the clip continues to not have talking.

Guidelines and Best Practices

  • Videos must be high-quality. Avoid using inferior video content and risking damage to your site's credibility.
  • Videos should be current. The life cycle for most video content on a KU CMS site should be no more than 2-3 years. As your video content ages, consider what messages you are sending your primary audience(s) about the value and accuracy of your website.
  • Like all Images, video content should add value for your primary audience. Video content that does not add value is just getting in the way and making it more difficult for users to find what they are seeking.
  • You must have necessary rights to host images and video content. If you are not sure, you probably do not have the necessary rights.


  • Videos hosted on your KU CMS site must meet accessibility standards, including having accurate captions. IMPORTANT: See "Video Captioning" above.
  • See KU Content Accessibility's Accessible Video for more information, including how to make your video content accessible.

How To's

Create Embed Code on YouTube

  1. Locate the video you wish to share
  2. Click Embed, then click the Show More button
  3. Select a size or enter a custom size in the Video Size popup menu
  4. Copy the iFrame code

Create Embed Code on KU MediaHub

  1. Go to MediaHub and login
  2. Locate the video you wish to share
  3. Select the size, and a video skin
  4. Copy the embed code

Adding a Video to a Page

See the documentation for individual sections for detailed instructions:

Uploading Videos to KU Media Hub

KU's MediaHub helps faculty, staff and departments manage and share videos that are not in Blackboard―especially for those who want to have group ownership of online video files. Described as a YouTube for campuses, this service uses a Web-based interface to post, manage and publish videos that can be shared with others internal and external to the University.

To Upload Videos:

  1. Go to MediaHub
  2. Log in with your KU Online ID
  3. Click on Media Upload at the left side of screen
  4. Click on the + Choose a file to upload button
  5. Select your video and click Open
  6. Give your video a Name, and (optionally) add a Description and Tags
  7. Click Save or add another file by clicking + Choose another file
  8. After progress bar completes your upload, click the green Go to media page link. Your video will begin transcoding. Depending on the length/size of your video, this could take anywhere from 30 seconds to 15 minutes. You may need to refresh the page (or click on My Media link) to see if your video is finished.