Workbench

The CMS is equipped with a workflow/approval process for content.

Example workflow:

  1. A Contributor logs in
  2. The Contributor adds/edits content
  3. The Contributor makes some more changes later and is happy with result
  4. The Contributor submits the content for review
  5. An Editor is notified via email, and logs into the CMS
  6. The Editor reviews content, changes, etc, and makes any other changes as necessary
  7. The Editor approves and publishes the content

Every time a contributor adds or edits content, it is placed in either "Draft" or "Needs review" status.

You can view all content you have created by clicking on the My Workbench link in the black admin toolbar

Drafts view in workbench screenshot

Each piece of unpublished content, has a moderation state and a moderate column. Clicking the Needs review tab at the top, shows all content ready for review.

Needs review screenshot

You can also move the page to draft, or publish the page.

Click on the Title link to view the page. You can publish the page using the dropdown.


Training Calendar
CMS Help

If you are experiencing a critical issue with your live website, please contact the IT Customer Service Center at 864-8080 or itcsc@ku.edu.

For questions on CMS policy, look & feel, and all other issues, please visit our help page.

Please contact web services at 864-6415 or webservices@ku.edu for help with your site

Online help can be found under the How-To's section of this website.

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